Shipping from China to the USA by UPS can feel overwhelming for new beginers, but with the right steps, you can make the process smooth and cost-effective. As a co-founder of DFH Logistics, I’ve guided many businesses through this journey, ensuring they save time, reduce costs, and avoid shipping delays. This guide breaks down the process of shipping via UPS from China to the USA, covering everything from documentation to tracking.
To ship from China to the USA with UPS, prepare the necessary documentation, choose the right UPS service, pack your goods carefully, and ensure compliance with customs regulations.UPS is door to door shipping, with all of this arranged, you just wait to receive the packages
What Documentation is Needed to Ship from China to the USA?
Shipping from China to USA by UPS, the first step is to prepare the shipping documents. These below are the documents you need to prepare for UPS shipments from China to USA.
To ensure your shipment clears customs, you’ll need a commercial invoice, packing list, export/import licenses (if required), and a UPS shipping label.
Commercial Invoice
The commercial invoice is one of the most important customs documents. It must include key information such as the consignee and shipper details, a description of the goods, their country of origin, value, and Harmonized System (HS) codes.
Packing List
The packing list provides details on the dimensions, weights, and quantities of each item in the shipment. This document is especially important when shipping multiple packages to ensure customs can easily verify the contents.
Export and Import Licenses
Certain goods, such as electronics or chemicals, require special export and import permits. Before shipping, verify whether your products need any specific licenses by consulting your supplier or freight forwarder.
Some Suppliers or Buyers may be don't have these license, but it doesn't matter, with a professional China Freight Forwarder. Can easily help you handle everything.
UPS Shipping Label
The UPS shipping label is required to track and deliver your goods. You can create this label using UPS’s online tools or with the help of a local UPS agent.
How to Choose the Right UPS Service for Shipping from China to the USA?
To choose the right UPS service, consider your urgency, budget, and package size. UPS offers several options like Express Saver, Expedited, and Worldwide Express Freight.
UPS Express Saver
- Transit Time: 3–5 business days
- Ideal for smaller, time-sensitive packages
- Cost: Higher, but faster shipping
UPS Expedited
- Transit Time: 4–6 business days
- More cost-effective than Express Saver
- Best for shipments with moderate urgency
UPS Worldwide Express Freight
- Transit Time: Varies by destination
- For larger, heavier shipments requiring faster transit than ocean freight
- Typically for shipments over 68 kg (150 lbs)
UPS Worldwide Express
- Fastest transit time
- Ideal for urgent, high-priority shipments
- Premium cost
How to Package and Label Your Shipment Correctly?
To package and label your shipment, use sturdy boxes, secure the contents with padding, and attach clear labels, including the UPS shipping label and commercial invoice.
Use Quality Packaging Materials
Select strong boxes or pallets and cushion the contents with bubble wrap or foam to prevent damage during transit.
Proper Labeling
Attach the UPS shipping label and commercial invoice securely. Be sure to mark each box with the consignee and shipper details and label fragile goods as needed.
Consolidated Shipments
If shipping multiple boxes, consolidating them into one shipment can reduce customs complexity and save on costs. Be sure each box has an internal reference number if partial deliveries are required.
How to Book Your UPS Shipment?
Create a UPS account or partner with a freight forwarder to book your shipment. After booking, schedule a pickup or drop off at a UPS facility, and ensure to obtain tracking numbers.
Create an Account or Work Through a Partner
If you ship regularly, setting up a corporate UPS account can help you negotiate better rates. Alternatively, a freight forwarder or third-party logistics provider can assist with booking shipments.
Schedule Pickup or Drop-Off
Once your shipping label is ready, schedule a pickup or drop off the packages at a UPS-approved facility. Be sure to provide an accurate contact and address for smooth pickup.
Obtain Tracking Numbers
Once the shipment is booked, you will receive unique tracking numbers. Share these tracking numbers with your customers or stakeholders for real-time updates.
How Does UPS Handle Customs Clearance and Duties?
UPS provides customs brokerage services, helping ensure that your goods clear U.S. customs smoothly. You will also need to pay any applicable duties and taxes.
UPS Customs Brokerage
UPS offers customs brokerage services to help clear your goods through U.S. Customs. Ensure your shipment is declared under the correct HS codes for quicker processing.
Payment of Duties and Taxes
Import duties and taxes are based on the Incoterms (DDU, DAP, or DDP). Make sure you’re clear on who is responsible for these fees before shipping to avoid delays.
Additional Documents
Certain products, like electronics or FDA-regulated goods, may require extra documentation. Be prepared to provide additional paperwork to avoid customs delays.
How to Track and Manage Your UPS Shipment?
Track your UPS shipment in real-time using their online system. Set up notifications to stay updated on your shipment’s status and address any issues that arise.
Real-Time Tracking
UPS offers online tracking via their website and mobile app. Sign up for email or SMS notifications to get updates on your shipment’s status.
Proactive Communication
If there are any issues with customs or delivery, UPS will notify you or your broker. Respond quickly to resolve any issues and avoid delays.
Delivery Confirmation
Once your shipment is delivered, you will receive Proof of Delivery (POD), which serves as confirmation that the package has been successfully delivered.
Why Choose DFH Logistics to Arrange Your UPS Shipments from China to the USA?
DFH Logistics offers personalized shipping solutions, strong partnerships with UPS, and expert assistance with customs, making us the ideal partner for your UPS shipments from China to the USA.
Personalized Service
We provide customized logistics solutions for businesses of all sizes. Whether you’re shipping small packages or large freight, we make the process seamless and cost-effective.
Strong Partnerships with UPS
Thanks to our long-standing relationships with UPS, we can offer competitive rates and faster service levels, ensuring your shipments arrive on time.
Comprehensive Solutions
From packaging and labeling to customs clearance, we handle all aspects of your shipping process, so you can focus on growing your business.
Conclusion
By following the steps outlined above—preparing your documents, selecting the best UPS service, packaging carefully, and ensuring customs compliance—you can streamline the shipping process and ensure timely deliveries. DFH Logistics offers tailored solutions, expert guidance, and strong partnerships with UPS to ensure your shipments are handled professionally. Let us help you with every step of the way!
